Check List

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Immediately after Booking

• Communicate to Horsager Leadership Studio LLC, or your speakers bureau, all information needed to form a contract.
• Read Contract, Stage Requirements and Timeline thoroughly upon receipt.
• Sign and return both copies of the contract with 1st deposit check and directions to event location
• Secure location facilities and date
• Confirm all sound, lights, and stage requirements are fulfilled (see Stage Requirements sheet)

One month prior

• Give Press Release to the local papers to run week of event (If Relevant)
• Start to run Radio and TV spots (If Relevant)
• Make any other promotional announcements / invitations
• TIP The more personal an invitation is the more likely you will get people there
• Line up key helpers / technicians to be available night of event
• Sound person(s)
• Lights person(s)
• Sales Helper
• Greeters/ Stage bouncers

One week prior

• Radio Interviews (If Relevant)
• Confirm location availability for set up times
• Confirm times for all helpers / technicians to arrive
• Confirm that all publicity is done and running

Day of event

• Arrive early and confirm all requirements are fulfilled (people, equipment, promo table, etc.)
• Think about providing food for those who might be working over meal times
• Make sure clear signs are posted for your guests to know where to go and when
• Where should they be while they wait for the auditorium/presentation room doors to open?
• Signs at entrance AND auditorium doors